- Provides the employee with documentation that they have been officially issued with a 'Verbal Warning'
- Ensures the employee understands their position within the process
- Helps the employee to understand how long this will be on record and 'What happens next?'
- Documents the improvement required period for sickness absence
- Helps you through each stage of the process just in case matters escalate
- Stops you having to construct absence management letters when you are busy
- Ensures you are in control of running the company
- Makes the employee aware that the behaviour is not acceptable
- Shows your larger clients that you run an efficient company
- Ensures that without an improvement by the employee you are within your rights to take further action
- Sends a message that there is a process that protects the company from multiple short term sickness incidents
Who would use it?
- Line Managers
- Small Company Owners
- Human Resources Representatives
What is it?
The 'Stage 1 Outcome Letter' is an employee communication from the company.
When would you use it?
You would use the 'Stage 1 Outcome Letter' to inform the employee as to whether they have been issued with a 'Verbal warning' and to update them with the improvement required.
Why would you use it?
You would use the 'Stage 1 Outcome Letter' to ensure that the employee receives a confirmation letter with the details of the meeting and any sanction. The letter provides them with all the necessary information regarding the outcome of the meeting and what happens next. The documentation helps you manage the sickness absence procedure in a recognised format so that you can document each step of the process in case of tribunal or appeal.
Many company's don't operate a structured approach to the absence management procedure and hence apply a 'Hire and Fire' type arrangement that opens them up to legal implications due to an unfair application of the process. Contrary to belief, business owners cannot make the rules up as they go along as they also are accountable to outside bodies. By following a recognised procedure and recording each step of the process each company should possess sufficient documentation to support it's actions if they experience intervention by tribunal or otherwise.
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